Sorting of Visa Application Documents

[cinmickey28]

Based on my experience upon lodging my visa application. I would like to share of what might help some of the new applicants.

Before lodging your application and evidence of your relationship to the VFS Service Center. Sort your documents according to the checklist provided by the Embassy.

Separate ORIGINALS and PHOTOCOPIES in different ENVELOPES. Plastic jacket folders and even photo albums are not of use anymore as they are no longer accepting it. Best to put your photos and pictures in a separate small envelopes to make it intact.

Add a caption in each of the picture using label tags or computer stickers. The same things with your ORIGINAL and PHOTOCOPY documents. So it will be easier for them to find what you have submitted.

I know that the outcome of the visa applications will be positive once you search in this forum as almost all tips are being provided. Good Luck to everyone!

[Bridget]

Good post Cinmickey.

[cinmickey28]

When are you submitting your application Bridget? I am sure you will get ur visa with no interview too.

[kimmi]

nice one cinmickey..

when i submitted my docs i separated it with the used of big clips and i put the pics in a nice paper and then put captions on it..they didn't accepted the clips because they say it wont fit so i removed it one by one..
there is still documents that they dont like to put there and saying that it is enough already, but i do my best to beg so that they will include it..luckily they did in exchange of my paper clips... he he he

just dont forget to smile eventhough ure stressed already, do say the magic words, "Please" and "thank u" very often..

i am sure ur application will be alright, and of course dont forget to read some helpful threads here based on other people's experiences which can be of great help..

good luck to all the applicants and good luck to me..he he he

[cinmickey28]

Same here Kimmi, I was taking with me bulk of requirements, you see for 4 years but they returned other documents. Hehehe!

But anyway Kimmi, I know for sure your application will be alright and no interview as well as other members here specially that you have followed some threads on this very helpful forum.

I am still waiting for one document to be submitted to the Embassy. Still on request.

I second the motion Kimmi! Good Luck to all the applicants, you and me as well. Hehehe

[kimmi]

how long uve been waiting sis?

[cinmickey28]

It's been a while sis Kimmi, but that is because of the document that I am still waiting from the court that cause the delay. Hopefully I will be able to submit it by next week.

Don't worry with your application sis, you'll be alright as you have all the necessary documents.

I had lodge mine before I was able to discover this helpful forum. But I am happier at least with the experience that I had I am able to share it here and help future applicants.

[kimmi]

good luck sis, i know wot's that doc all about based on ur other posts..

i really hope we get a positive result soon sis..

[cinmickey28]

Yes sis, that was when I joined here. Good Luck to both of us.

[stuartfarm]

Need some advise here ,
You say that dont accept papers in folders any more ....

The way I see it there two sets of papers you need to submit

Papers for application

visa application , my passport ,my morage statement , my bank details , marriage cert, invite letter etc

Paper for proof of relationship

E-mails, photos , planetickets , phone bills etc

Can you submit these in separte enevolpes ie one for passport details, one for bank statements , one for e-mails etc . In essence 20 or 30 different enevelopes or do you just submit 2 enevelopes - Thats a lot a papers in each enevelop !!!

[mhynne]

hi stuartfarm,
someone advise me to use an expandable folder.. its one of those big envelope things that have many sections inside.. it would also have tabs on top of them so you could label each one of the sections... =) im not sure if its also what the other girls here would recommend

[kimmi]

hi stuart and mhynne,

when i submitted my application for visit visa before I used expandable folder and put labels on each but they aske dme to remove it one by one so i have to bring home the folder that i have by then.

and then since i knew already that they won't accept my folders I used big paper clips just to separate my docs from the originals to photocopy but still they asked me to remove it again.

u can put ur documents wherever u like, in folders, paper clips or even in envelope but when u submit it they will just give it back to u and will just get the documents..

they will ask u to separate ur documents by the originals and photocopies based on the checklist they have provided.

Good luck on ur applications!

[joebloggs]

when i appiled for ILR for the wife and kids, i bought a nice expanding folder, with labels on each section, it looks better, and you've not just thrown it all together, also looks like you've made an effort, and with everything divided, it makes it easier for the case worker to locate and check your papers,,, but i don't think it makes much difference, only thing is they must have like my folder so much , they kept it , and just put everything in one envelope when they sent the papers back...

[cinmickey28]

Hello Stuartfarm and Mhynne,

As they don’t accept clips, folders or albums. It will be easier if you just submit two envelopes, One envelope for the all ORIGINALS and the other envelope for the PHOTOCOPIES. Then arrange it following the checklist they provided.

That’s really a lot of papers in each envelopes on my case some of my letters, emails are returned as it would no longer fit to the envelope. But if you have more evidence to show just take it all with you just in case they will accept it all.

As I mentioned above, you can add a caption to your pictures and documents using label tags or computer stickers. At least it will still be easier for them to check your document if in case it will be disarrange.


Good Luck on your application!

Cinmickey

[stuartfarm]

I'm confused now

What photocopies do you need to supply.

Ok I understand marriage cert , birth cert but what else ( im using the checklist below)



A full copy of the sponsor’s passport, including the personal details page and all stamped pages.

Evidence that your sponsor has adequate accommodation.

Evidence that sponsor can support you financially.

A letter of support from your sponsor.

Evidence that you and your sponsor have remained in contact during sponsor’s absences from the Philippines.

Your birth certificate on National Statistics Office (NSO) security paper

A copy of your Marriage Contract on the National Statistics Office (NSO) security paper.

[eula mackay]

photocopy everything apart from the application form as they wont need it. i had mine done and it was returned to me.

[mhynne]

question po.. how did you guys organize the thick bulk of email and chat transcripts? im planning to just use a fastener for them.. will they accept that? thanks..

[JAMZ]

Hi,

I made the following for my husband's and child's application. I filed them myself here in the UK and just sent the entire folders thru DHL to my husband and what he only did was sign the necessary sections I asked him to; go to the Embassy and submit them...after 8 days, they received the visa.

I used 2 sets of folder with plastic jackets - one for original documents and one for photocopies. I managed to buy folders here in the UK that is not that heavy and hard but with metallic ring at the side with plastic jackets and I found it perfect for filing the documents. It's just enough to be enclosed in the brown envelope provided in the UKVAC.

Folder A. ORIGINALS

1. Signed checklist and print out of the of list of original documents
2. Letter from the Sponsor - this is the letter I constructed and signed... Actually, I know it is not on the checklist but I also included a letter from my husband addressed to the ECO for his intention to join me in the UK so that there is a consistency in our intention as couple to live together...
3. Visa Application Form, Passport Sized picture and Passport - I just asked my husband to enclose his passport together with the VISA applic form in one plastic jacket (page). I already laid out the passport size picture in the frame provided in the application form by using a tiny paper clip so that it can be altered and removed whenever they want to.
4. ORIGINAL RECEIPT OF VISA PAYMENT WE MADE THRU BANK
5. Marriage Contract from NSO + I also included my husband's Birth Cert from NSO
6. Letter from the Landlord addressed to the ECO + the Tenancy Agreement / Morgage or Copy of Lease
7. Certificate of Employment of Sponsor - I even accompanied it with my Employment Contract and Work Permit
8. Summary of Bank Statements and original copies of the last 6 months of bank statements - since I have two bank accounts, I made a summary of my total savings as of todate and followed by the bank statements
9. Summary of my remittances - I have this excel file that I printed out that shows the summary of my remittances and highlighting the total as of todate then supported by the original remittance slips
10. Original Payslips
11. Since we also applied for my daughter's visa, we enclosed also the original copy of the contract of the education plan I purchased my daughter way back and still we are paying for the premium.
12. Call Cards - what I did here was I just stapled this in a ladder pattern, hehehe...
13. Telephone Bills (again enclosed in one page of plastic jacket)
14. E-mail print-outs - I just printed-out our last six months of emails and screen shots of ourselves when we chat...Most of the time we just talk to each other than typing all what we say so we make sure we have the screen shots at least. We just enclosed them in the plastic jacket...To minimise the bulky print-outs, I just printed them two-sided (back-to-back)..
15. Our family pictures ( we no longer put any caption here because my hubby was too lazy to do it. I just asked him to put them in one small envelope and just inserted in the plastic jacket)

Folder B. Photocopies

All of the above - EXCEPT Visa application form

PLUS

we included here SPONSOR's photocopy of the passport Cover to Cover...

I enclosed SPONSOR's photocopy of the passport in Folder B because I believe that Folder B is what the Embassy will secure for themselves...

My husband told me that UKVAC just accepted the folders after inspecting all the requirements and tallied it with the checklist and that's it...

In eight days (inclusive of weekends) we received the visa.

Fyi, we applied for Dependants' Visa (for my hubby and child) and in terms of requirements, they resemble the spouse visa or whatever you call it. Just for completeness, just make sure that you have anticipated whatever questions the ECO would have in mind by submitting all the necessary docs you could provide...

In my case, we applied for dependants' visa so I initially thought, what are the things that make my hubby and child dependent on me...

For my wee child, I thought of her educ plan because it just proves that as payor of that and her being my scholar or nominee or dependant, it can demonstrate as good evidence of relationship and dependence - i enclosed the receipts as well so that it would show that am still paying for it and that the financial support has never stopped...

For my hubby, aside from the constant communication, i have these remittance slips sent under his name displaying not only constant communication but constant financial support and good proof of dependence...

For the accommodation, if you are a couple, one bedroom might be enough but in my case that we applied for my daughter as well, two bedroom at least is needed to accommodate our wee child... Think of it that the ECO will consider child's welfare also...

Most important of all, your sponsor's CAPACITY to support you - can be seen in your Sponsor's PAYSLIPS, and Remittances... You know what, I do not think I gave much weight in the Bank Statements in terms of the figures or savings that are reflected in your bank statements because when you would think of the situation, you might have less money in ur bank because you remit a huge amount of money...See the idea? Once your dependents join you in the UK, you will no longer send money back home because your dependants are already with the Sponsor... This is only my opinion. Although I manage to save money in my bank aside from the huge remittances I have sent to my dependents, I believe that what makes our application stronger were my PAYSLIPS and Record of remittances... But also, just for ASSURANCE, good bank records are also recommended... It is better to give everything best possible in one shot than regret the time you had the chance of providing them but you did not provide it.

So, in those proofs, you might have answered most valuable questions an ECO
could think of to grant you the VISA you need...

[Tiggers0608]

Good post Jamz thanks so much! Nice info .... it will help a lot of peeps here in the forum regarding what to submit/pass to UKvacs, Thanks !

[cinmickey28]

Thats a great help to new applicants Jamz!

[Missyalice]

Nice one Jamz!!!! Its a great help!

[stuartfarm]

Jamz,

You got visa in only 8 days ?? That must be a record

[vrn]

Jamz,

You got visa in only 8 days ?? That must be a record